Automate reminders using time tracking software The best way to get people to fill out their timesheets is to remind them at the right moments and in the correct formats. Try it for free Try it for free How do you get employees to submit timesheets on time? The Float mobile app makes it easy to log time any time anywhere. Our pre-filled timesheets make it easier to remind your team what you worked on the previous week. On the flip side, someone who takes a long time to finish their tasks might not submit a timesheet to avoid looking inefficient. They might assume they will get penalized for not being occupied every minute of their day. Someone who finishes their tasks for the day in four hours instead of eight could be a bit wary of filling out their timesheet. People are unsure what to keep track ofĭoes time spent in meetings and writing emails count? What about the time spent looking for information? When there are no set guidelines, employees might be confused about what to log and what not to log.Ī small change like defining billable and non-billable activities (and communicating these definitions well) or using clear time tracking templates might make all the difference.Including funny timesheet reminders such as a meme or a video never hurts either. Setting aside time to track what you're working on and when is not very realistic.Īutomating and simplifying time tracking can help teams log and track their activities much faster. One minute you might be in a client meeting, while the next, you are finishing up a crucial project component. The more detailed it is, the harder it might be to fill-especially if your day is not linear. If we're being honest, manually filling out timesheets can be an exercise in monotony. If you are tracking hours for the sake of it, convincing team members to spend time each week filling out timesheets is likely to be a non-starter. Time tracking should always be tied to a goal. To me, it was just more admin," she explains. "Any insights gathered on time weren't being used to optimize how our time was spent. If team members aren't paid hourly or don't hold a position with routine deadlines, tracking their time may not make sense.Īs a member of the internal marketing team at her previous position, Jess wasn't involved in any direct client work. They shouldn't be using timesheets in the first place.For example, timesheets can measure productivity, spot blockers, and calculate the correct wages for individuals. In cases like this, managers must be clear on the benefits of timesheets. "I always resented logging my time because the purpose wasn't clear," says Float's Senior Product Marketer Jess Thompson. They don't understand the purpose of timesheets or how they can benefit them. Team members often see completing timesheets as busy work that takes up valuable time. They are not sure what's in it for them.So before we get into how to create reminders to submit timesheets, it's beneficial to understand why people avoid filling out timesheets in the first place. It's easier to tackle problems and find long-term solutions when you know the issue's roots. Why does everyone hate to fill out timesheets? Memories become less reliable over time, so if your team members forget to turn in their timesheets and several days go by, they may end up submitting hastily filled timesheets that are full of errors. Timesheet reminders are essential because they encourage people to log their hours on time, every time. Timesheet reminders don’t have to be dull-in fact, the process can actually be a bit of fun (more on that later). Timesheet (or timecard) reminders ensure that hours are logged accurately and submitted before a deadline. In this article, you’ll learn how to tackle the deeper reasons people don’t log their time and create timesheet reminders that work! What is a timesheet reminder?Ī timesheet reminder is a written or spoken message prompting employees to track their time and submit their timesheets for a certain period of work. How can you convince your team that timesheets are worth the effort and avoid having to chase them down to log their time? Not many people enjoy reviewing how they spent their time at work, especially when the weekend is on the horizon.Īccording to an Adobe study on time and how we work, 56% of enterprise workers and 65% of SMB leaders find filling out timesheets and other forms a leading distraction from actual work. Getting team members to log their time is a tricky problem for managers. It’s Friday after 5 p.m., and no one in the office has submitted their timesheets for the week.
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